CHANGE OF ADDRESS OF A LEGAL ENTITY

CHANGE OF REGISTERED OFFICE ADDRESS

Changing a company’s registered address is an important procedure that may arise due to various reasons, such as relocating to a new office or administrative-territorial boundary changes. In Kyiv, as well as throughout Ukraine, this process is governed by state authorities and requires specific formalities and documentation.

he main steps for changing a company's registered address in Kyiv include:

1. Document Preparation: The company must prepare an application for changing the registered address, a resolution of the governing body (e.g., minutes of the general meeting or a founder's decision) approving the address change, and documents confirming ownership or lease rights to the new premises.
2. Submission to the Registration Authority: Once prepared, the documents must be submitted to the competent state registration authority or a public notary.
3. Updating Corporate Documentation: After receiving confirmation of the registered address change, the company must update its statutory documents and all other documents displaying the business address (e.g., contracts, corporate banking details, etc.).

IMPORTANT NOTE

When incorporating an LLC, specifying a registered legal address is mandatory. This can be the actual business operating address, the residential address of one of the founders or directors, or—a very common option—a rented virtual/legal address.

During active operations, the need to change this address may arise. Typically, this happens under the following circumstances:

• The founder (member) whose residential address was used as the legal address has moved.
• The current premises/legal address lease agreement cannot be renewed.
• Tax authorities identified a discrepancy between the actual operating location and the legal address
• Operational necessity or other business reasons

Such changes must be reflected in the Unified State Register (USR) and your LLC's constitutional documents. If relocating within the same administrative district, submitting a notarized protocol of the general meeting (approving the change and the revised charter) to the state registrar is sufficient to complete the process.

If you are changing districts or moving to another city and the company is a Simplified Tax System or VAT payer, additional filings with tax authorities are required to update your tax registration records.

WANT TO GET IT DONE QUICKLY?

Get in touch with us—we will answer all your questions, guide you through the process, and help you change your legal address quickly and professionally. If needed, we will also provide a free legal address in Kyiv for 6 months.